BYLAWS of the
ARTICLE I
NAME
The name of the organization shall be Tulsa Firebird and Camaro
Club.
ARTICLE II
PURPOSE
The purpose of the Organization is to conduct the activities of a social and
service club for persons having a common interest in the appreciation,
construction, and use of F-Body automobiles. The Organization will carry on
sporting events, social activities, rallies, tours, and speed events at which
members of the Organization are entitled to participate.
No part of the net earnings of the organization shall inure to the benefit or
be distributed to its members, directors, officers or other private persons,
except that the organization shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth herein, provided that
any monetary benefits paid to members shall be incidental to the operations of
the organization.
ARTICLE III
MEMBERS
Membership shall be open to persons with a genuine interest in the automobile.
The Tulsa Firebird and Camaro Club shall offer two
types of memberships: (1) Regular membership; and (2) Associate membership.
REGULAR MEMBERSHIP: Regular Membership enrollment shall require successful
completion of a ninety (90) day probationary period, acceptance by a two-thirds
majority vote of the general membership, and payment of annual membership fee.
Those individuals possessing Regular Membership shall enjoy all rights and
privileges of this Club. The Regular Member and spouse together have one vote
on matters submitted to the vote of the membership. Voting rights extend to
regular members and spouses only.
A Regular Membership shall be terminated for failure to pay dues when due.
Infractions of Member Rules or other actions may also be cause for expulsion or
disciplinary measures. Incidents in question shall be brought to the attention
of the Officers and measures to be taken shall be by written notice, at the
member’s known address, and of their right to submit their position to the
Officers.
Any Regular Member may resign his/her membership by filing a written
resignation with the Club secretary. Such resignation shall be effective upon
receipt of such notice and upon payment of any and all indebtedness to the
Club. There will be no refund of unexpired dues.
ASSOCIATE MEMBERSHIP: Associate membership is obtained by payment of an entry
fee, as set by the membership, to one Tulsa Firebird and Camaro
Club car show or event during a twelve (12) month period. Associate Membership
is also obtained by payment of sponsorship in any denomination for one Tulsa
Firebird and Camaro Club show or event during a
twelve (12) month period.
Those individuals or entities possessing an Associate Membership shall enjoy
all rights and privileges of this club except that they shall be non-voting
members.
Membership in this Club is non-transferable.
ARTICLE IV
MEETINGS
The Officers shall designate the place of regular, annual, or special meetings.
Regular meetings shall be usually held on the second Saturday each month at
3:00 PM at the place determined by the Officers. During the course of the year,
meetings may be held at other dates but will be announced in writing
sufficiently in advance to the membership. The majority of voting members
present at any meeting shall constitute a quorum, provided that no business is
transacted with less than eight (8) members present.
At least once during the calendar year, Tulsa Firebird and Camaro
Club will hold an annual general membership meeting. All members will be
notified at least thirty (30) days in advance.
Special meetings may be called at the discretion of the Administrators or at
the request of five (5) or more regular members.
ARTICLE V
OFFICERS
The elected officers of the Club shall consist of two (2) Administrators, a
Secretary, and a Treasurer. The appointed officers of the Club shall consist of
Recruiting Officers, Track Coordinator, Show Coordinator, and Special Events
Coordinator.
Any Officer may be removed by a two-thirds (2/3) majority vote of the
membership whenever, in their judgment, the best interest of the Club would be
served by such action. Such removal shall be carried out only after the Officer
has been notified in writing of the intended action and has been given an
opportunity to submit his/her position to the membership.
Vacancies of any Officer position, for any reason, shall be filled by regular
membership vote.
The Administrators shall be the principle officers of the Club and shall, in
general, supervise and control all the business and affairs of the Club. They
shall preside at all meetings of the membership.
In the absence of the Administrators, or in the inability of the Administrators
to act, the most senior member of the Club present shall perform the duties of
the Administrators.
The Secretary shall keep the minutes of the meetings, see that notices are
given in accordance with the provisions of these BYLAWS, be custodian of the
Club records, and in general perform all duties incidental to the office and
other duties as assigned by the Administrators.
Treasurer shall have charge and custody of, and be responsible for, all funds
the Club may receive, give receipts for monies due and payable, deposit such
monies in the name of the Club in such depositories as may be designated the
that purpose, and in general perform all duties incidental to the office and
other duties as assigned by the Administrators.
ARTICLE VI
DUES
The amount of membership fees payable to the Club
shall be set by the regular membership. Dues shall be due and payable thirty
(30) days prior to the anniversary date of each regular member.
ARTICLE VII
AMENDMENTS TO BYLAWS
These BYLAWS may be altered, amended, or repealed and new BYLAWS may be adopted
by a majority of the regular membership present at any regular meeting or at
any special meeting, if at lease seven (7) days written notice is given to each
member of the Club of its intention to alter, repeal, or adopt new BYLAWS at
such meeting.
ARTICLE VIII
REIMBURSEMENT
The purpose is to establish guidelines and a sound process on how funds will be
reimbursed.
Funds that qualify for reimbursement are identified as
those expenses incurred to support a TFCC sanctioned event or activity that
provides all members the opportunity to participate in the event.
Funds must be used for TFCC interests only.
For funds to qualify for reimbursement, this process must be followed:
A. Notify the Treasurer and/or Officers in writing, e-mail, or other media that
provides an audit trail of the intent in which the funds will be used or
consumed prior to obligating expenses. The Officers must approve all requests
prior to being reimbursed. Do not request reimbursement for funds after
expenses have been incurred.
B. Must provide original store or business receipts for fund to be reimbursed.
Receipts that have no identifying business name will not be reimbursed.
Reimbursable funds used on a recurring basis, such as
expenses on the newsletter and website, are exempt from the request process.
MEMBER RULES
1. Regular Membership is available to persons eighteen (18) years of age
and older. Persons under eighteen (18) years of age are eligible for an
Associate Membership.
2. Prospective member should be a person of good character, fellowship and
sportsmanship with a willingness to actively participate in Club activities,
membership, and business meetings.
3. All vehicles participating in Club activities must be properly registered
and insured.
4. Tulsa Firebird and Camaro Club is
proud of its positive reputation and relationships with other Clubs and
organizations and the general public. All members are expected to maintain and
promote this quality at all times.
5. Negative criticism or hurtful commentary of other members or their vehicles
will not be tolerated. This includes family, friends and the members of other
Car Clubs.
6. Illegal drugs and users of them are not welcome, accepted or tolerated in
our Club. Drinking of alcoholic beverages at any Club function that requires
the operation of your vehicle is not allowed. Violation of this rule may result
in suspension or termination of your membership in the Club according to the
provisions of Article III of the Tulsa Firebird and Camaro
Club Bylaws. There will be no refund of unexpired dues.
7. Any Club member who regularly commits unsafe driving acts or whose personal
conduct is otherwise detrimental to the purposes and reputation of the Club may
be suspended or terminated from membership in the Club according to the
provisions of Article III of the Tulsa Firebird and Camaro
Club Bylaws. There will be no refund of unexpired dues.
8. When the Club is caravanning on any State or
9. When the Club is caravanning in any city or town, the group shall travel in
single file, maintain a safe distance between vehicles, observe all posted
speed limits, and show courtesy to other drivers.